As part of our commitment to meeting the requirements of the Race Relations Act, Nottinghamshire County Council's Adult Social Care and Health Department undertakes a wide range of monitoring and evaluation to various degrees in relation to the ethnic background of:
- Applicants for jobs
- Current employees
- Applicants and attendees of Learning and Development training
- Applicants for promotion
- Breaking the glass ceiling project
- Employees who benefit or suffer disadvantage from performance appraisal
- Employees who are involved in grievances or harassment or have disciplinary action taken against them
- Employees who leave their jobs with the authority
- Further information
- Related information
The Nottinghamshire County Council human resources information systems are managed by the Employee Services Centre who provide the data required for workforce equalities monitoring. Management information reports are reviewed by the Senior Leadership Team who are responsible for addressing equalities issues within the department. Corrective actions and targets that have been agreed to address these issues are managed through the departmental Equality and Diversity Action Plan.
A range of equalities information is made available to employees via the Adult Social Care and Health intranet and the council wide ‘Diversity and Equality’ area on the council’s intranet.
Equalities monitoring forms are included within every application pack sent out to prospective employees. These forms ask applicants to provide a wide range of information such as their ethnic origin, gender, age group and any disabilities that they have. These forms are collated and the information that they contain is maintained by our Employee Services Centre. We are taking action to reduce the number of applicants whose ethnicity is unknown to ensure the continued accuracy of our reporting. Each year we review our recruitment practices in terms of equality.
As part of the department’s performance management arrangements an annual assessment is made through national Best Value performance indicators (BV11b and BV17a) of the percentage of employees from black or ethnic minority backgrounds working within the department. This result is then compared with the economically active ethnic minority population within Nottinghamshire. The most recent figures show that 7.46% of employees within the department are from minority ethnic communities in comparison to 6.7% of the economically active population of the county.
All employees applying to take part on a training course are required to provide information about their ethnic background for monitoring purposes. As part of our monitoring arrangements a sample is taken during the year to assess applicants for training.
We also monitor employees who receive training. This information can be cross referenced to the data regarding applicants for training. The most recent sample information is compiled from key courses undertaken during the last financial year (2008/09).
*This information will be uploaded and made available as soon as possible.
The departmental Learning and Development Unit plays a leading role in the promotion and understanding of equality issues. Raising the awareness of diversity issues and promoting diversity within the department continues to be a central theme of our learning and development programme. Where courses relate to managerial performance, planning or skill development, the inherent equality issues are made explicit and explored whenever relevant.
Applications for promotion
On an annual basis information is collected and assessed by ethnic group of all promotions attained during the year. The most recent monitoring information which relates to 2009/10 is available.
Ethnic breakdown of promoted staff (2009/10) [PDF 35KB]
'Breaking The Glass Ceiling' is a proactive attempt to identify and address the specific issues and barriers which interfere with the natural progression of BME staff into positions of higher management in our organisation. It is initiated and led by the Corporate Black Workers Support Group and aims to increase the number and proportion of BME staff represented in the middle and upper management tiers of the department.
We are now in the process of implementation monitored by the Strategic Director, Equality and Diversity Steering Group and CBWSG through their regular meetings. The action points include:
- increased black staff participation in shadowing schemes
- individually tailored training for black managers
- establishing a black staff peer support scheme including a database of black managers to involve in network support meetings
- special training for black staff in recruitment and selection
- informing, encouraging and supporting appropriate black employees to apply for more senior jobs
- promoting greater involvement of black staff in existing mentoring schemes.
This project now sits within the Equality and Diversity Steering Group and will expand to embrace all the equality strands.
There are two main ways in which performance appraisal is undertaken within the department on a regular basis.
- Supervision sessions are regularly held between managers and employees, and as part of the discussion managers are expected to address performance issues with employees.
- All managers and employees undertake an annual Employee Performance & Development Review (EPDR). These reviews are also a formal process and a full review takes place on an annual basis and is re-visited after six months. The focus of this review is on the objectives that the employee is required to achieve during the year, performance in relation to their objectives for the previous year and to discuss any learning or development that is required to achieve these objectives.
We have a rolling programme of audits for these processes. We assess the way in which the supervision and employee performance and development reviews are used and any issues around inequality in the way in which these systems are implemented.
A leaflet ‘Supervision for You’ informs employees on the supervision and EPDR processes and the mechanisms for employees to address any issues they have with the supervision they receive. The leaflet is issued to all new employees and is available via the intranet for all existing employees.
Supervision for You [PDF 1.2MB] (Please note this is large file and may take a while to download).
Employees who are involved in grievances or harassment or have disciplinary action taken against them
The ethnic background of employees involved in grievances or disciplinary action is recorded. This information is confidential but overall data is provided for monitoring purposes. A breakdown of the most recent information in relation to 2008/09 is available.
A Mediation Support and Advice Service is available to all employees that need to talk about, resolve and reach agreements in the area of workplace conflict. The service is accessible through either self referral or referral by another party e.g. Trade Union Rep, Personnel Officer, a colleague etc.
The service is available to help with disagreements about - race issues; dignity at work issues; bullying; working styles; roles and responsibilities; personality clashes; communication difficulties; etc.
Information about the service is made available on the Managers Resource Centre and Working for NCC Support Support for Staff intranet pages. Information is also available through a published leaflet entitled Employee Mediation Helping you Decide [PDF 413KB]
Black and minority ethnic employees can seek independent support on grievance, harassment or disciplinary procedures through the Corporate Black Workers Support Group (CBWSG).
Employees who leave the authority are asked to take part in an exit interview with their manager. This is designed to identify the reasons why people leave the authority. Some employees who leave are also sent a short exit questionnaire. This provides feedback on the reasons why they left the department directly to the Workforce Planning team.
We look in more detail at the reasons for leaving on our exit questionnaires. The most recent information in relation to leavers by ethnic category is available.
Ethnic breakdown of leavers (2009/10) [PDF 39KB]
More detailed information regarding equalities is available on request. Please contact:
Workforce Planning Team
Adult Social Care and Health
Nottinghamshire County Council